Development of a Programme Implementation Manual for the Pungwe Basin Trans-boundary Integrated Water Resources Management and Development Programme.
The Pungwe Basin Trans-boundary Integrated Water Resources Management and Development Programme, funded by Sida, has as its overall objective to strengthen institutions and stakeholders for joint, integrated and sustainable management of water resources in the Pungwe River Basin in Zimbabwe and Mozambique, and to stimulate and support environmentally sustainable development investments that contribute to poverty alleviation. The programme is for a five-year period and consists of a number of core components focused on institutional development, stakeholder participation, and information and communications systems, as well as seven critical development projects addressing key environmental, social and economic challenges in the basin, amongst others, the elaboration of a small and medium dam development strategy. The programme also includes a facility to identify and assess key development potentials and mobilise investment resources for pro-poor development in the basin (i.e., the establishment of small-scale Grants Fund, a Pre-investment Fund, and the Pungwe Initiative)
A Programme Support Unit (PSU), consisting of a Programme Manager, Assistant Programme Manager, Procurement Officer, Financial Officer and supporting personnel, has been established. Together with an Institutional Development Advisor (IDA) they are assisting the main basin IWRM institutions to plan, coordinate, implement, manage and monitor a range of activities together with basin, national and international partners. Long-, medium and short-term consultants will be engaged to carry out specific tasks under the various programme components. The PSU, together with the IDA, play an important role in capacity building of a range of institutions, but with an emphasis on building that of the Regional Water Authority for Mozambique’s central region, ARA-Centro (where it is located) and the equivalent institution on the Zimbabwean side of the basin, namely ZINWA-Save.
Assignment Description:
ORGUT has been contracted to provide the following administrative services to the Programme: i) Administration of management of the staff of the Project Support Unit (PSU), including the Institutional Development Advisor, as well as contract requested short terms assignments; ii) Administration of the PSU office; iii) Administration of procurement and financial services pertaining to programme expenditures incurred in Zimbabwe. In addition, the Consultant have to be prepared to provide optional additional administrative services in the Implementation Phase of the Programme under a contingency budget within the Contract. In line with the term of references, ORGUT facilitated a short term consultancy to develop a Programme Implementation Manual (PIM) establishing Programme and process tools such as detailed procedures and routines for governance, Programme and financial management, procurement, reporting, monitoring, review, audit etc. The PIM was a stand alone output and a reference document to guide and articulate the procedures and mechanisms for smooth implementation of the Program.
The PIM covered those areas that ensure the effective and efficient implementation of the Terms of the Agreement between Sida and the Government of Mozambique for the execution of PP2. The PIM therefore included, amongst others, sections for operations and management rules of procedures which guide all in the day-to-day delivery and management of the Programme. The implementation of the PP2 requires a frequent interaction of the different actors that play a role in the Program, from PSC, PMC, PSU, The Consulting Consortium, Working Groups, Advisory Committees, Government Agencies, the various Governance Boards to be established (under the Pre-Investiment Fund and the Small Grants Funds Projects), Pungwe Basin Committee, Save Catchment Council in Zimbabwe and other major stakeholders. Based on the experience from the pre-inception phase, it was a need for a framework of interaction and a very good coordination, decision-making and communication mechanism
In addressing the above, harmonization with existing and on-going processes were essential as to avoid or minimize procedures and entities that are useful for the duration of PP2 or that can create an additional administrative burden to those concerned. The PIM complied with the existing documentation, contract and agreements that govern the implementation of the Programme.